Search
  • Stephanie Schultz

We're Hiring: Temp Admin & Program Director


ADMINISTRATIVE & PROGRAM DIRECTOR PART TIME TEMPORARY POSITION


POSITION: Project Management / Budget Management / Administrative


HOURS: 20 hours per week. Temporary position; maternity-leave backfill. Approximately 4.5 months duration; mid-April through end of August, 2021.

SALARY: $20/hour; membership at One Yoga

REPORTS TO: One Yoga Leadership Team & Board


The Administrative & Program Director implements and evaluates One Yoga projects and programs, and performs executive financial and administrative functions to support the mission of making health and wellbeing through the practices of yoga accessible to all. They coordinate with the One Yoga staff team, Board, and other key stakeholders to develop and realize the organization’s vision and strategic plan while maintaining a balanced budget.

One Yoga is looking for qualified candidates to fill in for the Administrative & Program Director position on a temporary basis from mid-April through the end of August 2021. During this period, one of the key roles of the Temporary Administrative & Program Director will be to help manage the build-out and move to a new yoga studio space in South Minneapolis.


RESPONSIBILITIES:


Project Management

  • Coordinate build-out and move to a new South Minneapolis studio space

  • Facilitate meetings of the One Yoga Move Planning Committee; schedule meetings, take notes, and drive implementation of next-steps

  • In collaboration with the Committee, solicit input from diverse stakeholders, including teachers, students, board members, and community members, organizations, and businesses

  • Study and understand existing build-out budget

  • Study and understand architectural plans and project details

  • Solicit general contractor bids and engage in negotiations

  • Sign-on with a general contractor and create rough project timeline and budget

  • Identify sub-contractors and lay out detailed timeline and work plan

  • Submit for all city building permits and schedule initial inspections of site

  • Create detailed calendar and schedule subcontractor work in appropriate sequence

  • Track detailed financial plan including completed, scheduled, and not-yet-scheduled payments against total budget

  • Manage inspection updates with city officials and keep detailed records of complete/pending events

  • Update financial plan and remaining budget on weekly basis and send update on progress to leadership team

  • Schedule final walk through with subcontractors/contractors when work is complete

  • Schedule and sign-off on final inspections to ensure all work meets city guidelines

  • Complete final budget update, including all expenses vs. initial plan

  • Develop and maintain community outreach partnerships (virtual via Zoom)

  • Schedule yoga series with partner organizations

  • Recruit One Yoga instructors for community partnerships as needed

  • Coordinate between partner organization and One Yoga instructors

  • Maintain a detailed calendar of all community outreach partnerships

  • Create and submit invoices to partners

  • Facilitate completion of evaluation surveys by program participants

  • Support program staff in implementation of other One Yoga programs - including virtual offerings (classes, workshops, and advanced trainings) - in a way that is aligned with organizational mission, vision, and strategic plan

  • Circulate class recordings to registered participants several days per week

  • Other duties as assigned


Budget Management

  • Manage organizational budget of $300,000

  • Analyze and interpret financial statements

  • Monitor performance to budget

  • Perform regular cash flow reviews

  • Manage individual program budgets

  • Create program budgets aligned with program objectives

  • Monitor performance to budget

  • Create invoices and pay bills

  • Accounting and paperwork

  • Review and approve teacher invoices and staff time sheets; sign paychecks

  • Review and sign checks for bill payment; make bank deposits

  • Monitor and respond to any cash-flow issues


Administrative

  • Schedule, prepare materials for, and facilitate board, teacher, and staff meetings

  • Prepare monthly narrative reports utilizing program data and financial reporting

  • Oversee implementation of appropriate contracts and paperwork for guest teachers, core teachers, and staff as needed

  • Coordinate hiring process for staff and teachers as needed

  • Check the One Yoga P.O. Box and respond to correspondences or forward to the appropriate staff person or bookkeeper

SKILLS NEEDED:

  • Project management experience, ideally overseeing a move or construction project

  • Budget and financial management experience

  • Knowledge of the yoga industry

  • Data analysis and reporting skills

  • Proven leadership and group facilitation skills; the ability to delegate work

  • Outstanding communication and negotiation skills

  • Excellent organizational and time management skills

  • Ability to take initiative and manage complex projects without supervision

  • Ability to work collaboratively in a team as well as take direction as needed

  • Culturally competent; able to discuss complex social issues in a thoughtful and sensitive way

  • Ability to give and receive feedback about work performance or interpersonal issues, and resolve disagreements and conflicts in a cooperative manner

SKILLS WANTED:

  • Excellent technical skills and understanding of construction methods, contracts, materials, and blueprints

  • Good knowledge of Microsoft Excel and Google Drive

  • Experience with Zoom in an administrative capacity

EQUITY STATEMENT: One Yoga is committed to providing an equitable, safe, and welcoming environment for all members of our community. As such, we encourage individuals who identify as Black, Indigenous, People of Color; LGBTQIA; or who are living with a disability to apply for this position.

TO APPLY: Please submit a cover letter and resume to apply@one-yoga.org by February 28, 2021.

70 views0 comments

Recent Posts

See All

PO Box 3990

Minneapolis, MN 55403

(612) 872-6347

info@one-yoga.org

  • Facebook
  • Twitter
  • Instagram
  • YouTube

© 2021 One Yoga.

Proudly created with Wix.com.

Join the One Yoga newsletter list.

Stay up-to-date on our latest news, classes, workshops, and more.

Sign up here.